Our Contact Details:
Name: Laura Duncan
Phone: 07867 381 411
Email: info@lauraduncancelebrant.co.uk
This Privacy Policy statement is to confirm that I am aware of the obligations under the General Data Protection Regulations (GDPR - May 2018) and the following information provides you with details for how I comply with the requirements of the Regulations.
In order to create and deliver a bespoke and personalised ceremony, it is always necessary for me to get to know you and your family, and for you to share some personal information with me. I want you to know that I take your privacy very seriously.
I operate in a transparent manner and as such, I confirm that I will always share copies of my ceremonial scrips with you prior to your event and will remove any data or content you do not wish to be included.
What data do I collect from you and how is it handled and managed?
All personal data I collect will be done so in accordance with the ‘Data Protection Principles’ and this is to ensure your data is:
Some examples of the data collected are as follows:
Names, addresses, telephone numbers, email addresses, details of people’s lives including relationships with other people, activities such as work, leisure activities and if applicable political, trade union or activities in relation to religion or belief. The form of this data is as follows:
What do I do with your Data?
I record client information provided to me by funeral directors, wedding venues, wedding planners and anyone else who introduces us in a professional capacity.
I complete the information form and / or questionnaire when I visit clients (name, address, date of birth/death/event date).
I write notes on a notepad which I will later use to prepare the ceremony script.
I write scripts for conducting ceremonies and these will be both printed and stored digitally.
After the ceremony, the written notes/scripts will be securely shredded.
How do I store your Data?
I keep paper &/or digital records of all ceremonies.
I digitally store copies of ceremony scripts in an encrypted cloud storage folder that only I have access to.
When I am peer-reviewed (as required by the terms of my Professional Body) I will share the script with my reviewer. They will destroy all electronic and paper copies once the review has been completed.
I keep contact details on my mobile phone and computer. These can be deleted after the ceremony upon request.
How long will your information be retained?
Paper copies of ceremonial scripts are securely shredded after the ceremony has taken place.
Digitally stored client information may be kept indefinitely in an archived, encrypted file. You can request for this to be deleted by emailing me.
Emails from Clients may be kept for 6 months after the ceremony has taken place and then deleted.
The paper copy of your script is securely shredded after your ceremony has taken place.
The electronic copy of your script may be kept indefinitely in an archived, encrypted folder. You can email me to request for this to be deleted.
Client contact details stored on my computer or phone may be kept indefinitely unless you email me to request that I delete them.
Photographs from your ceremony may be stored on my computer or phone and with your consent, will be retained indefinitely and may be used on my website or social media channels. Please email me if you would prefer these not to be used and/or deleted.
Testimonials may be retained indefinitely and may be used on my website or social media channels. Please email me if you would like to request that I do not use it in this way.
This statement was created in May 2024 and will be reviewed in May 2025.